E-Submission is the total solution for document Workflow system which starts from Document drafting, Document routing, Document review / comment, Document approval, Document number registration, and Central Filing. The system is enhanced with various security features from login to approval. With tracking and auto-alert feature, it makes user to check the document status at any time.
The key features of the system include :
- Keep the standard form in Microsoft Word template.
- Use Microsoft Word to draft and edit document make users easy to use the system.
- Support one-to-one and one-to-many routing.
- Able to track the document status and date (read and commented by other users).
- Auto-alert when other users put comment or revised the document.
- Auto-alert when the authorized user approves the document.
Document Review / Comment
- Maintain all review / comment and the revised document in the system.
- Authorized user can view the document version from the first draft.
- Able to delegate the document review / comment authority to other users when not in office.
- Support Two factor authentication (e.g. password with smartcard) to increase security.
- Able to delegate the document approval authority to other users when not in office.
Document Number Registration
- Auto-assign the document number based on various specified conditions.
- Easy to search the completed documents for future reference.
- Encrypt data / documents in Database.
- Able to give temporary authorization to other department to view the completed documents.